AIM4S3™ Summer Institute

OCDE Project GLAD®/Dual Language Leadership and

Native Language Program Institute

Presenter Information for DLeNM Summer Institutes, June 1 - 2 and June 3 - 4, 2020

The information below will assist you in preparing and delivering your virtual presentation for DLeNM’s Seventh Annual Summer Institutes 2020.  Please review the information carefully. Click here to view the online program. 

 

What you need to know as a DLeNM Summer Institute 2020 Presenter:
Presenters are responsible for knowing the date, time, room assignment (URL), etc. for presentation. This information will also be sent to you before your presentation date. 

Remember - presenters need to check-in to their virtual room 12 minutes before their session begins.  The URL for your Zoom Room will be sent prior to the presentation date along with the name(s) of your Moderator, Tech Person, Host and/or Co-Host.


All sessions are 75 minutes. Presentation times will last approximately 50-60 mins, as time will be needed for introductions, review of Zoom format, and Wrap-Up. 

Registration: If you have not yet registered, please Click Here to register and use the code dlenmSI to access the registration form and “VIPCOMP” as your PO number to complete your complimentary registration. 


 

Summer Institute Schedule at a Glance
 

Math Institute for AIM4S3™ (Contact evelyn@dlenm.org for info on this “invitation-only” institute)

  • First Institute - June 1-2, 2020

  • Second Institute (added due to interest) - June 9-10, 2020 

 

Project GLAD®, Dual Language Leadership and Native Language Program Support Institute 

Wednesday, June 3, 2020  and Thursday, June 4, 2020 

  • 7:45am – Coffee Talk

  • 8:00am – Plenary Session

  • 8:45 am – Session I/IV (Presenters check in at 8:33 am) - participants pre-select their sessions

  • 10:15 am – Session II/V (Presenters check in at 10:03 am) - participants pre-select their sessions 

  • 11:45 am – Session III/VI (Presenters check in at 11:33 am) - these last sessions on each day, will be “self-select” by participants
     

Please send your cell phone number to both Emilio@dlenm.org and David@dlenm.org.  We will be using this for communication as we move closer to your presentation date.  You may also contact Emilio Barraza at any time with questions or requests for assistance as you prepare for the session.

For more detailed information, please read below, or click the quick links listed below:

Presenter Information Quick Links:

Presentation Script Guidance 

Facilitation Plan Template

Presenter Check-in

Responsibilities of the Presenter, Moderator, Host, Co-Host and Tech Person

Presentation Room Format and Capacity

Technology

Presenter Support Staff Assignments

Help and Support

Summer Institute Session Links

 



Presenter Check-in:


You will be presenting in a virtual room using the Zoom Platform.  An online link for this room, along with the date and start time for your presentation will be sent to you by Tuesday, May 26.  Please plan on checking into your Zoom room 12 mins before presentation time.  Presentation start times (and check-in times) are:  Thursday, June 3rd – 8:45 am (8:33 am), 10:15 am (10:03 am), and 11:45 am (11:33 am) MST, and Friday, June 4th – 8:45am (8:33 am), 10:15 am (10:03 am), and 11:45 am (11:33 am) MST.

IMPORTANT:  Presentation Check-OUT — Presenters MUST end their session 1-2 minutes before end time and close down the session.  Note:  another presenter will be checking into that same virtual room for the next institute session. 

 

When checking into your room, a Moderator or Host will welcome you.  In addition, a Tech Person will join you before start time and be responsible for admitting your attendees into your room and troubleshooting any tech issues that may arise during your session.  These people have specific responsibilities to support the presenter and to ensure a productive and enjoyable presentation for you and your attendees. 

Responsibilities of the Presenter, Moderator, Host, Co-Host and Tech Person:

 

Presenter

  • Facilitate the presentation/session

Moderator

  • Similar to the Host, but will align with the Webinar format for the presentation.  Hosts serve presenters who have an Interactive Session Format (ie. GLAD sessions)

Host

  • Assign the Co-Hosts during a session

  • Record/Pause session to the cloud

  • Create Breakout Rooms

    • Open/close breakout rooms

    • Broadcast messages during breakouts

  • Monitor the waiting room and admit participants

  • Mute/unmute phone participants

  • Stop screen share

  • Remove/report a user

  • End the session

Co-Host

  • Monitor the waiting room and admit participants

  • Rename participants if necessary

  • Monitor the Chat conversations

  • Mute/unmute phone participants

  • Pause or resume recording session to the cloud

  • Stop screen share

 

  Tech Support

  • Record, Pause or resume recording session to the cloud

  • Troubleshoot audio/video issues

  • Monitor the Chat for tech issues

  • Mute/unmute phone participants

  • Stop screen share

  • Remove/report a user

  • Rename participants if necessary

Additional Presenter Information

 

Presentation Room Format and Capacity:
There are two different Zoom room presentation formats:  1) Webinar format, and  2) Interactive Session Format (for some Project GLAD® presentations).  Each format is distinct, so please see Presentation Script Guidance to understand how to utilize your presentation format effectively. 

 

Presenters using the Interactive Session Format may wish to utilize the Facilitation Plan Template (for Interactive format, NOT for Webinar format) and examples that can be accessed below. 

Presentation Script Guidance 

Facilitation Plan Template (for Interactive format, NOT for Webinar format)


Technology Needs:

DLeNM is providing the virtual Zoom rooms at this year’s Summer Institute.  Each room is uniquely licensed.  In addition to Zoom room functions, presenters in an Interactive Session may use additional online tools. Click here to access a list of these tools.

 

Technology Proficiency: 

All Summer Institute presenters must be familiar with the Zoom virtual meeting – Zoom.us

DLeNM’s Director of Technology, Emilio Barraza is providing weekly Zoom Controls online lessons for presenters every Wednesday at 1:00pm MST.  Contact Emilio@dlenm.org if you would like to take advantage of these support/preparation lessons. 


Recording Summer Institute Sessions:

DLeNM will record institute sessions and make them available to Summer Institute 2020 participants. Recorded sessions will be made available at www.dlenm.org to registered participants through a secure video platform through June 30, 2020.  Questions concerning recorded sessions should be directed to David@dlenm.org.  

PowerPoints and Handouts:
PowerPoints are the responsibility of the presenter.  Please send your powerpoint to emilio@dlenm.org by May 27th.  Virtual Room capacities follow the allocated Zoom format for your presentation.  Participants for each session will be up to 35 participants (Interactive) and 150 participants (webinar).  We can share the final participant number with presenters after the institute. 

 

Please send your cell phone number to both Emilio@dlenm.org and David@dlenm.org.  We will be using this for communication as we move closer to your presentation date.  You may also contact Emilio Barraza at any time with questions or requests for assistance as you prepare for the session.

 

Summer Institute Session Links:

June 3, 2020 
 

 
 
 
 
 
 
 

1309 4th Street SW, Suite E

Albuquerque, NM  87102

Tel: 505-243-0648

Fax: 505-243-0377